PROGRAM ADMINISTRATION OFFICER for USAID Sustainable Coral Triangle Project

Term of Reference

PROGRAM ADMINISTRATION OFFICER

USAID Sustainable Coral Triangle Project

For Coral Triangle Initiative on Coral Reefs, Fisheries and Food Security (CTI-CFF)

(to be based in Manado, North Sulawesi, Indonesia)

The Regional Secretariat of CTI-CFF is looking for a qualified, experienced, mature and motivated Program Administration Officer for the USAID Sustainable Coral Triangle Project, to be based in Manado, North Sulawesi, Indonesia.

Scope of Work

The Program Administration Officer shall perform the following tasks professionally. Under the direction and supervision of the Project Manager, the Program Administration Officer shall:

1. Make Program Performance Report

2. Prepare Project Contract Agreements/ Services contracts

3. Be responsible for the procurement process

4. Be responsible for the logistics and travelling arrangement

5. Be responsible for the payment process and making sure all the payment meets the regulations.

6. Entering expenses into the financial accounting system.

7. Ensuring that all invoices are paid in a timely manner and that invoices agree with supporting documentation, including price quotes, purchase requests, purchase orders, timesheets, and contractual documents are per USAID procedures for procurement

8. Ensure all transactions are captured and completed in the financial accounting system for the month, through the reconciliation process including preparing bank reconciliations for IDR and USD currency accounts.

9. Maintain records and file documents

10. Other task as sent by the Project Manager

Competency Requirements

Competencies required for this position include:

1. At least has a bachelor’s in Finance, Accounting, Management, or other relevant fields.

2. At least three (3) years of relevant professional work experience in accounting, financial and managerial work.

3. At least three (3) years of relevant work experience with an international organization, international development cooperation, or in a dynamic environment with multiple stakeholders and international partners.

4. Excellent technical, analytical, communication, and organizational skills.

5. Familiar using the Microsoft Office system.

6. Team worker, responsible, dependable, with integrity, etc.

7. Excellent proficiency in the English language (both spoken and written) is MANDATORY.

8. Knowledge of other CT6 Member Countries working language is an asset.

9. Well disciplined, able to deliver on time, and cope with potentially stressful situations, driven by a strong motivation to contribute to the CTI-CFF goals and Regional Plan of Action (RPOA) 2.0, and with a positive attitude and diplomatic approach.

10. Able to travel and undertake missions overseas, especially to CT6 countries.

11. Willing to relocate to Manado, North Sulawesi, Indonesia.

Condition of Application

1. This position is open only for citizens of CT6 Member Countries (Indonesia, Malaysia, Papua New Guinea, Philippines, Solomon Islands, Timor Leste).

2. The successful applicant will be based at the CTI-CFF Regional Secretariat in Manado, North Sulawesi, Indonesia.

3. Competitive compensation and benefits. Salary according to CTI-CFF Salary Scale is Grade Level (13) and other benefits (30-day annual leave, health insurance, relocation allowance, etc).

Submission of Application

1. Please submit your cover letter (including your last salary information), CV, with at least 3 Work References and scanned copies of certificates i.e., diploma, training to: regional.secretariat@cticff.org in format < Program Administration Officer > <Your Name> by 13 December 2023.

2. The position is subject to open competition regardless of race, colour, gender, mother tongue, religion and beliefs, or the national, ethnic or social origin.

3. Only shortlisted applicants will be contacted for interview.